Policy and Administrative Assistant (m/f/d)

Bonn, Germany
Deadline for application

November 24, 2021

The Scope

To provide effective and efficient support on administrative and policy affairs.

Main Roles & Responsibilities


  • Handling contracts.  

  • Administering financial processes.  

  • Organizing logistics before, during and after in-person and virtual meetings. 

  • Supporting travel arrangements. 

  • Acting as central point of contact for external correspondence by mail, phone or e-mail. 

  • Supporting the bi-annual appointment process of PSC members.  

  • Duly filing relevant documents and organize the filing system. 

  • Additional tasks as agreed with the Director Policy Operations. 



  • To support PSU programmes and specific projects by the following activities as far as the primacy of administrative affairs allows and in coordination with the Director Policy Operations:  

  • research; 

  • administering databases; 

  • preparing, editing and disseminating communication materials and technical documents; 

  • preparing, conducting and following-up on meetings and events; 

  • support the liaising and coordination across FSC departments; 

  • administering and handling information requests by stakeholders.

Qualification, Experience and Skills

Education and Training: 

  • Vocational training or equivalent in a commercial occupation, qualification in office management, or degree in a relevant field, for example, languages. 

Working Experience, Style and Skills:  

  • At least 2 years of working experience in administration and/or office management (e.g. companies, public sector or NGOs). 

  • Good organizational skills. 

  • Ability to perform well while handling simultaneously a number of administrative and supportive functions. 

  • Solution and service-oriented attitude to work. 

  • A strong sense for diligence and accuracy. 


  • Fluency in English (spoken and written).  

  • Good command of Spanish and/or German is a plus. 

Computer Skills – good skills in the use of/experience with:  

  • The use of standard software packages (MS Office), especially Excel and Word.  

  • Adobe Acrobat 

  • Microsoft Teams and Sharepoint document libraries.

Communication Skills: 

  • Ability to establish and maintain positive interpersonal relations.  

  • Good verbal and written communication skills 

  • Active-listening skills. 

Terms and Conditions

  • Location: Bonn, Germany  

  • Working Hours: Full time - 40 hours per week  

  • Starting Date: as soon as possible.

How to apply

Please apply via our website. 

The deadline for applications is 05 January 2022.  

Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data. 

We are looking forward to your application! 

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