Administrative Assistant (m/f/d) - Engagement

Bonn, Germany
Deadline for application

January 22, 2020

The Scope

To support and contribute to the effective and consistent engagement with FSC’s members and stakeholders, by providing efficient administrative and organizational support to the Engagement team.

The Role

  • To assist in the preparation and organization of meetings, organized in the unit.
  • To plan and organize Solutions Forums, members meetings and other meetings with stakeholders (in-house, online or on any external location) including all related administration, travel arrangements and logistical support. 
  • To provider administrative support for the processing and development of contracts.
  • To collect and summarize information on the topics that are covered by the meetings, including by reviewing and editing relevant documents.
  • To assist and support sponsoring for the events and work of the unit.
  • To provide administrative support and project management to/of projects including financial administrative support.
  • To update the activity plan of the unit and the related documentation and to ensure, that colleagues and stakeholders access the relevant information.
  • Additional Tasks as assigned by formal supervisor and project work as assigned for special organizational needs.

Your Profile

  • Education and Training
    • Administrative education / training, e.g. from business school.
    • Training in Communications and/or Environmental or Social matters is an asset.
  • Working Experience, Style and Skills
    • At least 3 years of professional experience in working for an international organisation in a multi-stakeholder environment.
    • Experience in providing financial, administrative and office support.
    • Experience in writing, reviewing, revising and/or editing documents, ensuring they are user-friendly and easy to find in a storage.
    • Pro-active approach towards solving problems as they occur.
    • Good time management skills: ability to perform well while handling simultaneously a number of administrative and support functions.
    • Service and detail orientation, as well as a strong sense for diligence and accuracy.
    • Solution oriented attitude to work.
  • Languages
    • Fluency in English (spoken and written).
    • Fluency in Spanish (spoken and written).
    • Fluency in French is an asset.
  • Computer Skills – good skills in the use of/experience with
    • Standard software packages (MS Office).
    • Database management platforms.
    • Web and CRM (Customer Relations Management) systems (for example salesforce).
    • Content Management Systems is a plus.
  • Communication Skills
    • Exemplary verbal and written communication skills.
    • Active-listening skills.
    • Ability to establish and maintain positive interpersonal relations.
    • Ability to represent FSC through their work with exemplary personal and professional attitude and conduct.
    • Demonstrated cultural awareness and sensitivity to the diversity of values, views and approaches to issues relevant to the FSC program by stakeholders around the world.


Terms and Conditions

  • Location: Bonn, Germany.
  • Starting Date: 01 April 2020 or as soon as possible.
  • Working Hours: Full-time - 40 hours per week.
  • Duration of contract: The position is limited for 2 years with the possibility for extension.

How to Apply

  • Please fill in the form below and let us know what motivates you to work for FSC, in this position and why think you are suitable candidate.
  • Submit your CV in English.
  • Please indicate your gross salary expectation.
  • Please do not send any photos of yourself, including as a picture on your CV.
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